Part 1:

Installing MS Word:  

To install MS Word, you need MS Word CD (Compact Disk). Go to my computer 

Double click on Word folder – double click “Setup.exe”

Word application window:

File Menu:  

·       Click “new” on file menu to start a new document and choose the format.

·       To open an old document choose “open”.

·       To close an opened document choose “close”.

·       “Save” to save your existing document.

·       “Save as” to save a new document or to rename a document.

·       “Save all” to save all opened documents at once.

·       “Find File” for document search.

·       “Summary Info” (properties in Word 97) for a document summary/properties.

·       “Send” to send your document by email to someone.

·       “Page Setup” to adjust page margins and paper size before printing.

·       “Print preview” to display each page as it will look when printed.

·       “Print” to print the document.

Part 2:

File Menu (cont.):

• “Save all” to save all opened documents at once.

• “Find File” for document search.

• “Send” to send your document by email to someone.

• “Page Setup” to adjust page margins and paper size before printing.

• “Print preview” to display each page as it will look when printed.

• "Print” to print the document.

• Templates: (moved to Tools menu in Word 97)

When a new document is created, its font and text layout characteristics are based on a collection of previously saved settings. Together, the settings associated with this document are called a template.

Usually we use templates when we have repetitive tasks like changing our resume.

The Normal template:

The Normal template is a general-purpose template for any type of document. When you start Word or click New  , Word creates a new blank document that is based on the Normal template. You can modify this template to change the default document formatting or content.

Word also uses the Normal template to store the AutoText entries, macros, toolbars, and custom menu settings and shortcut keys you routinely use. Customized items that you store in the Normal template are available for use with any document.

You should store the Normal template in the Templates folder or in the User Templates or Workgroup Templates file location you specified on the File Locations tab (Tools menu, Options command). If Word can't find the Normal template in any of these locations or in your Word program folder, it creates a new Normal template with the standard Word document formats and the standard menu, toolbar, and shortcut key settings.

An easy way to create a template is by opening a document that contains the items you want to reuse and saving it as a template.

In-class assignment:

- Go to file menu, click on new.

- Check the style window on the formatting toolbar.

- Insert the provided disk, and click on file - Templates then click on attach , choose the resume template file provided on your diskette (Please ask the teacher for a copy if you don’t have.)

- Check again the style window you will find that all the new styles have been added.

Page Setup:

Use the page setup option to adjust page margins and/or paper size.

Print Preview:

To check how your document will look like if printed.

Edit Menu / Standard toolbar:

- Click Undo to cancel the last action you have done.

Tip.   If you later decide you didn't want to undo an action, click Redo.

- To cut, copy, paste, or delete text :

To cut text so you can move it to another location, select the text, and then on the Edit menu, click Cut or with the left mouse button select the text and then press the right mouse button and choose Cut. (you can also choose cut from the standard toolbar.)

To copy text so you can paste it in another location, select the text, and then on the Edit menu, click Copy or with the left mouse button select the text and then press the right mouse button and choose Copy. (you can also choose copy from the standard toolbar.)

To paste text you have cut or copied, place the insertion point where you want to paste the text, and then on the Edit menu, click Paste or with the left mouse button select the text and then press the right mouse button and choose Paste. (you can also choose copy from the standard toolbar.)

To delete text, select it, and then on the Edit menu, click Clear.

Choose select all (from Edit menu if you want to select/highlight the whole document.)

Part 3:

Edit Menu:

Clear: to delete the highlighted text.

Select all: to select/highlight the whole document.

Undo: to undo an action.

Redo: to redo an action.

Find: Find and replace

You can search for and replace text, specific formatting, and special items such as paragraph marks (), fields, or graphics. You can also search for and replace all forms of a word (for example, replace "make" with "build" as well as "made" with "built"). To fine-tune a search, use wildcards (for example, search for "s?t" to find "sat" or "set").              -

To find text: Find text

1            On the Edit menu, click Find.

2            In the Find what box, enter the text you want to search for.

3                 Click Find Next.

Find specific formatting:

If you don't see the Format button, click More.

To search for text with specific formatting, enter the text in the Find what box.

To search for specific formatting only, delete any text in the Find what box.

            Click Format, and then select the formats you want.

            Click Find Next.

Note   To cancel a search in progress, press ESC.

Tip   If you want to clear the specified formatting, click No Formatting.

Replace text

1            On the Edit menu, click Replace.

2            In the Find what box, enter the text you want to search for.

3            In the Replace with box, enter the replacement text.

4            Click Find Next, Replace, or All.

 Match Case:

Distinguishes between uppercase and lowercase characters. When Match case is selected, Word finds only those instances in which the capitalization matches the text you typed in the Find what box.

 Go to:

In Microsoft Excel, scrolls through the worksheet and selects the cell, range, or cells with special characteristics you specify. In Microsoft Word, moves the insertion point to the item you want to go to. You can move to a page number, section (create sections using breaks from insert menu), comment, footnote, bookmark, or other location.

Auto text (has been moved to INSERT menu in word 97):

An AutoText entry is a stored text or graphic you want to use again.

Global AutoText entries are available to all documents, and may be easily inserted from the AutoText toolbar.

Auto correct: AutoCorrect automatically corrects many common typing, spelling, and grammatical errors. You can easily customize the preset AutoCorrect options or add errors that you commonly make to the list of AutoCorrect entries.

Bookmark:

Bookmark (Insert menu in word 97 / Edit menu in word 95) creates bookmarks, which you can use to mark selected text, graphics, tables, or other items.

View Menu:

Your document can be displayed in many views : -

- Normal

- Outline

- Page layout:

- Master document:

- Full screen:

 Tool bars: select any tool bar to be displayed.

Ruler: To activate the horizontal and vertical ruler.

Header & Footer:

A header or footer is text or graphics ¾ such as a page number, the date, or a company logo ¾ that is usually printed at the top or bottom of each page in a document. A header is printed in the top margin; a footer is printed in the bottom margin.

You can use the same header and footer throughout a document or change the header and footer for part of the document. For example, use a logo in the first-page header, and then include the document's file name in the header for subsequent pages.

 Usually we use footers for Page Numbers.

Foot notes:

Footnotes and endnotes explain, comment on, or provide references for text in a document. You can include both footnotes and endnotes in the same document ¾ for example, you might use footnotes for detailed comments and endnotes for citation of sources. Footnotes appear at the end of each page in a document. Endnotes typically appear at the end of a document.

First you have to create a foot note using insert menu.

Insert Menu:

 Date and time:

Adds the date and time to an individual slide using the format you choose. If you want to add the date and time to every slide, use the Header and Footer command (View menu).

Footnote:

Sometimes you may need to explain or provide references for text in a document.

So, to create a Footnote use insert menu.

The Formatting toolbar:

Use the formatting toolbar to change the font style, size, make it bold/italic/underline.